Administration Team Member (P2)

About the role

The Administration Team Member (P2) is responsible for managing day‑to‑day office operations, ensuring cost control, and maintaining compliance with internal policies and external regulations. This role supports various business units by handling procurement, equipment maintenance, and financial processing.

Key responsibilities

• Manage daily administration tasks, including cost control for regular expenses and maintenance of office furniture, fixtures, and equipment.
• Process bills, invoices, and material‑management payments through SAP, ensuring timely payments and proper record‑keeping.
• Coordinate procurement, repair, and maintenance of office facilities with employees, vendors, and housekeepers.
• Maintain communication equipment such as video‑conferencing tools, telephones, and mobile devices.
• Ensure compliance with VFAR, purchase policy, ISO 14001, information‑security policies, and ABMS guidelines.
• Handle petty‑cash requirements, vendor contract renewals, and licensing certifications.
• Assist with lease handovers, asset sales, and refurbishment projects.

Required skills

• SAP (material‑management and invoice processing)