Administrative Specialist

About the role

We are seeking an Administrative Specialist to support the daily administrative and finance operations of our maritime logistics agency. The role will handle cash and bank transactions, payment preparation, treasury monitoring, customer collections, supplier invoice processing, and document management, ensuring accuracy and compliance.

Key responsibilities

• Manage cash, bank transactions and maintain daily administrative accounting records.
• Prepare payment orders and bank transfers for management approval.
• Monitor bank balances, cash flow needs and payment deadlines.
• Follow up on customer payments and overdue receivables.
• Receive, review, code and file supplier invoices.
• Register operational invoices in the ANCORA system and coordinate expense invoices with the external accounting firm.
• Support accounting, tax and social security reporting obligations.
• Ensure proper digital and physical archiving of administrative and accounting documents.
• Coordinate with external accountants and internal management to ensure compliance and timely reporting.

Required profile

• Degree in Business Administration, Accounting, Finance or a related field.
• Minimum 3 years of experience in administrative, accounting support or finance‑related roles.
• Experience in invoice processing, payment preparation, collections follow‑up and document management.
• Basic knowledge of accounting, billing, treasury and administrative reporting.
• Organized, detail‑oriented and able to meet deadlines.
• Strong communication skills with customers, suppliers, internal teams and external partners.

Required skills

• ERP systems
• ANCORA accounting platform
• General accounting software

What we offer

• Permanent contract
• 13th month salary payment
• Career development opportunities within an international group
• Commitment to diversity and inclusion