Substitute Clerical Personnel

About the role

The school is looking for a Substitute Clerical Personnel to provide administrative support and ensure smooth daily operations of the office. This temporary position assists the principal and staff with routine tasks, greeting visitors, and handling communications in a professional manner.

Key responsibilities

• Answer phones and intercom, provide information, take messages, and distribute mail.
• Maintain the principal’s calendar, appointment schedules, and school event calendars.
• Greet parents and visitors, determine their needs, and direct them appropriately.
• Assist students who come to the office and support planning of school events such as open houses, field trips, and assemblies.
• Create, file, distribute, and mail records, reports, newsletters, and other correspondence while ensuring confidentiality.
• Maintain inventory of office supplies and ensure availability of necessary materials.
• Communicate effectively with administration, faculty, staff, students, parents, and vendors.
• Perform any additional duties assigned by the administration within legal limits.

Required profile

• Ability to follow oral and written directions.
• Capacity to work with frequent interruptions and maintain ethical behavior.
• Willingness to attend orientation, background check, fingerprinting, and complete district credentialing.
• Physical ability to sit, stand, walk, stoop, and lift equipment as needed.

Required skills

• Operation of office equipment such as fax machines, copiers, and phone systems.
• Proficiency with spreadsheet software.
• Proficiency with word‑processing software.
• Basic database management skills.