Administrative Assistant (Entry Level)

About the role

This entry‑level Administrative Assistant role supports one or more leaders and functional teams by handling day‑to‑day office tasks. The position reports directly to a supervisor and focuses on basic administrative functions while maintaining a professional and confidential environment.

Key responsibilities

• Prepare memos, reports, spreadsheets (including charts and graphs) and presentations using various software platforms.
• Collect data, compile information and take meeting minutes.
• Schedule meetings, appointments and maintain calendars using computer applications.
• Answer and screen telephone calls, forward calls and take messages as needed.
• Receive, sort and distribute mail and other correspondence.
• Operate standard office equipment such as copy machines.
• Order and maintain office supplies.
• Perform other duties as assigned by the supervisor.

Required profile

• Possess a diploma in Business or a related field.
• Be able to communicate professionally in writing and verbally.
• Demonstrate discretion, confidentiality and integrity in handling information.
• Show basic problem‑solving abilities and the capacity to resolve simple conflicts.
• Organize and prioritize tasks effectively and follow instructions accurately.
• Work productively with others in a professional manner.
• Meet the organization’s religious requirement of being worthy of a temple recommend.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) at a developing level.
• Ability to operate and maintain standard office equipment.