Executive Administrative Assistant

About the role

Lionz Muzik is seeking a proactive Executive Administrative Assistant to support the CEO and senior management team. The role focuses on streamlining daily operations, managing communications, and ensuring that executive priorities are met with precision and confidentiality.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, and professional/personal scheduling.
• Coordinate internal and external resources to expedite workflow and maintain efficient processes.
• Prepare expense reports, financial statements, invoices, and basic bookkeeping entries.
• Draft and format memos, emails, presentations, and reports for internal and external audiences.
• Take minutes during meetings and distribute action items.
• Oversee office supplies, filing systems, and records databases.
• Screen phone calls, greet visitors, and direct correspondence appropriately.
• Support other clerical staff and act as an office manager when needed.

Required profile

• Highly organized with strong time‑management abilities.
• Ability to work independently and make decisions without constant guidance.
• Discretion and strict confidentiality when handling sensitive information.
• Excellent written and verbal communication skills in English and French.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic environment within a growing music company.