Administrative Secretary

About the role

The Administrative Secretary provides high‑level support to senior management, ensuring smooth day‑to‑day operations across the organisation. This position requires strong organisational abilities, discretion, and the capacity to juggle multiple priorities in a fast‑moving corporate setting.

Key responsibilities

• Provide executive support: manage calendars, arrange travel, prepare agendas, minutes and follow‑up reports.
• Handle office administration: oversee incoming/outgoing correspondence, maintain physical and electronic filing systems, and prepare contracts, proposals and reports.
• Serve as first point of contact for visitors, clients, suppliers and partners, coordinating inter‑departmental communication and scheduling corporate events.
• Maintain confidential records, support contract and tender preparation, monitor administrative deadlines and ensure compliance with internal procedures.
• Assist procurement, logistics, onboarding documentation, courier services and produce periodic administrative reports.

Required profile

• Bachelor's degree or HND in Business Administration, Office Management, Secretarial Studies or a related field.
• Minimum 3 years of experience in an Administrative Secretary, Executive Assistant or Office Administration role.
• Proven experience supporting senior executives, preferably in a corporate or professional services environment.

Required skills

• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook (Microsoft Office Suite).
• Strong business writing and document preparation abilities.
• Records and document management expertise.
• Calendar and meeting coordination.
• Professional email and correspondence handling.
• Report preparation and administrative record‑keeping.