Administrative Secretary

About the role

The Administrative Secretary will provide high‑level support to senior management, ensuring smooth coordination of schedules, communications, and documentation across the organization. This full‑time position is based in Douala and requires strong organizational abilities, discretion, and the capacity to handle multiple priorities in a dynamic corporate setting.

Key responsibilities

• Manage executive calendars, appointments, travel arrangements, and meeting logistics.
• Prepare agendas, presentations, minutes, and follow‑up reports for senior‑level meetings.
• Screen and direct incoming calls, emails, and correspondence.
• Maintain organized physical and electronic filing systems and ensure proper document control.
• Draft, edit, and distribute official letters, reports, and business documents.
• Serve as the first point of contact for visitors, clients, suppliers, and partners.
• Coordinate inter‑departmental communication and schedule corporate events.
• Support procurement, logistics, onboarding documentation, and courier services.
• Monitor administrative deadlines and ensure compliance with internal procedures.

Required profile

• Bachelor's degree or Higher National Diploma in Business Administration, Office Management, Secretarial Studies or a related field.
• Minimum 3 years of experience in an Administrative Secretary, Executive Assistant, or Office Administration role.
• Proven experience supporting senior executives, preferably in a corporate or professional services environment.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook